Innovative Food Safety Projects
Published on AidPage by
IDILOGIC on Jun 24, 2005
Purpose of this program:
To assist State, local and tribal regulatory health agencies in the development, demonstration, education and dissemination of activities concerned with inspection, regulation, and compliance, information systems and education and health information in order to improve State, local and tribal food safety programs that would have applicability to food safety programs nationwide.
Possible uses and use restrictions...
Project grants are awarded to State and local government food regulatory health agencies and Federally recognized Indian tribal governments in the name of a principal investigator for a discrete project representing the investigator's interest, competence and regulatory need. Funds are to be used for salaries, wages, equipment, supplies, travel and other costs directly required to carry out the project. Project must have national application that can enhance Federal, State, local and tribal food regulatory programs and reduce factors that cause food borne illness. All successful projects must be able to be duplicated by State and local food regulatory agencies of any size.
Who is eligible to apply...
Applicants are limited to regulatory health agencies of city, county, State and tribal governments.
Credentials/Documentation
Grant applications must present a plan and furnish evidence that facilities, personnel and equipment are appropriate to carry out the plan. Costs will be determined in accordance with OMB Circular No. A-87 for State and local governments.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
must satisfy.
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
Application Procedure:
Consultation of Program Staff is available by contacting the Headquarters Office listed below. The standard application forms, as furnished by FDA and required by 45 CFR 92 must be used for this program. The applicant must complete PHS-5161-1 (Revised 7/00) for new competing project grants. The application kit may be obtained by writing to the Grants Management Office, HFA-531, Division of Contracts and Grants Management, Office of Acquisition and Grant Services, Food and Drug Administration, Department of Health and Human Services, 5630 Fishers Lane, Rockville, MD 20857. Telephone: 301-827-7180; Fax: 301-827-7101; Internet address: cpolit@oc.fda.gov. All applicants for solicited grant programs are cautioned to follow the specific mailing instructions published in the RFA.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Award Procedure:
All accepted applications receive a scientific review for technical merit and a recommendation for approval by an appropriate initial review group. All approved applications compete for available funds on the basis of scientific merit and program emphasis.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
Deadlines
Due dates are published in the Request For Applications (RFA) or contact the Headquarters Office listed below for application deadline dates.
Note:
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
Approximately 6 to 9 months.
Preapplication Coordination
These programs are eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant (other than Federally recognized Indian tribal governments)should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Note:
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
Appeals
None.
Note:
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
Renewals
None.
Note:
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
The American public and State, local and tribal health regulatory agencies will benefit.
Beneficiaries
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
Project Grants
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
$10,000 to $50,000; $43,528 in total costs.
Note:
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
Obligations
(Grants) FY 03 $522,336; FY 04 est $0; and FY 05 est $350,000.
Note:
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Account Identification
75-0600-0-1-554.
Note:
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
(1)"Program Standards Audit Team"; (2)"Interactive Computer Based Training for Regulatory Staff"; (3)"Develop a HACCP Training Manual for Food Service Establishments"; (4)"Food Handler's Card project"; and (5)"Food Safety Education for English as Secondary Language Food Service Workers".
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
Program accomplishments...
In FY 03 54 applications were received and 12 new one-year awards were made. It is anticipated that 0 new awards will be made in FY 04 and 8 to 10 new awards will be made in FY 05.
Criteria for selecting proposals...
The major elements in evaluating proposals include the assessment of: (1) The scientific merit and general significance of the proposed project and its objectives; (2) the technical adequacy of the experimental design and approach; (3) the competency of the proposed investigator or group to successfully pursue the project; (4) the adequacy of the available proposed facilities and resources; (5) the necessity of the budget components requested in relation to the proposed project; and (6) the relevance and importance to announced program objectives.
Assistance considerations...
Length and Time Phasing of Assistance
Project grants awards are made for one year.
Formula and Matching Requirements
These programs have no statutory formula or matching requirements. Cost participation is not required.
Note:
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Reports
Semiannual program progress reports are required. A final program progress report, a final financial status report and an invention statement are required at the end of the project period and must be submitted within 90 days after completion of the project period end date.
Note:
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
Audits
"In accordance with the provisions of OMB Circular No. A- 133 (Revised, December, 2003), "Audits of States, Local Governments, and Non-Profit Organizations, nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133." In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.
Note:
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Records
Progress reports, expenditures and other financial records must be retained for 3 years from the day on which the grantee submits the final financial status report for the project period.
Note:
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
Regulations...
Authorization
Title XVII of the Public Health Service Act (42 U.S.C. Section 1702)
Note:
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
42 CFR Part 52 - Grants for Research Project; 45 CFR Parts 74 - Uniform Administrative Requirements for Awards and Subawards to Institutions of Higher Education, Hospitals, Other Nonprofit Organizations and Commercial Organizations; and Certain Grants and Agreements with States, Local Governments and Indian Tribal Governments; 45 CFR Part 92 - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; the PHS Grants Policy Statement, DHHS Publication No. (OASH) 94-50,000, (Rev.) April 1, 1994; and Executive Order 12372, Intergovernmental Review of Federal Programs as implemented through 45 CFR Part 100 - Intergovernmental Review of Department of Health and Human Services Programs and Activities.
Contact information...
Web Sites
Regional Or Local Office
Regional office information will be provided in the application packet, if applicable.
Note:
This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s)
to be contacted for detailed information regarding a program such as:
(1) current availability of funds and the likelihood of receiving assistance within a given period;
(2) pre-application and application forms required;
(3) whether a pre-application conference is recommended;
(4) assistance available in preparation of applications;
(5) whether funding decisions are made at the headquarters, regional or local level;
(6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and
(7) recently published program guidelines and material.
However, for most federal programs, this section will instruct the reader to consult the so-called
Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies.
This information is provided in Additional Contact Information (see below).
Headquarters Office
Program Contact - Richard H. Barnes, Director, or Stephen Toigo, Project Officer, Division of Federal State Relations, Office of Regional Operations, Office of Regulatory Affairs, Food and Drug Administration (HFC-150), 5600 Fishers Lane, Room 12-07, Rockville, MD 20857. Telephone: (301) 827-6906, Internet site: www.fda.gov/ora/fed_state. Grants Management Contact: Cynthia Polit, Senior Grants Management Specialist (HFA-531), Grants Program Staff, Division of Contracts and Grants Management, Office of Acquisition and Grant Services, Food and Drug Administration, Room 2129, 5630 Fishers Lane, Rockville, MD 20857. Telephone: (301) 827-7180. FAX: (301) 827- 7101. E-MAIL: cpolit@oc.fda.gov.
Note:
This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.
Additional Contact Information (Appendix IV)
Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: